Equity, Diversity and Inclusion Policy
October 2025

Purpose
The purpose of this policy is to outline our commitment to creating and maintaining a workplace where equity, diversity, and inclusion are actively promoted and protected. It sets out the principles and practices we follow to ensure that everyone is treated with dignity and respect, and that barriers to participation and advancement are identified and removed. Our aim is to enhance an environment in which all individuals feel valued, supported, and able to contribute fully to the success of Vital Synergy.

Policy Statement: We know that a workplace that encourages equity, diversity and inclusion has a happier, more motivated team full of different ideas and problem-solving methods. We also know it helps to attract and retain the best people, better serve our clients and generally makes our business more successful.

Scope
This policy applies to all employees, workers, contractors, agency staff, job applicants, and extends to our relationships with clients, suppliers, and stakeholders.
Commitment Statement: Promoting Equity, Diversity & Inclusion
Vital Synergy is dedicated to implementing equality, diversity, and inclusion in the workplace while eliminating unlawful discrimination. We value a diverse team for its positive impact on motivation, talent retention, client service, and business success. Our goal is a workforce that reflects all parts of society, where every employee feels respected and can contribute fully. We ensure equal opportunity and fairness for everyone, without discrimination based on protected characteristics. One primary reason for referring to this policy as the equity version is the recognition that individuals do not all share the same backgrounds or circumstances.
Legal Compliance: Equality Act 2010 & Protected Characteristics
We adhere to the Equality Act 2010 and its nine protected characteristics:
• Age
• Disability
• Gender reassignment
• Marriage and civil partnership
• Pregnancy and maternity
• Race (including colour, nationality, ethnic or national origin)
• Religion or belief
• Sex
• Sexual orientation
We oppose and avoid all forms of unlawful discrimination in pay and benefits, terms and conditions, recruitment, promotion, training, dismissal, redundancy, leave, and all other employment practices.
Responsibilities
• Management: Responsible for implementing, monitoring, and reviewing this policy, ensuring all staff are aware of their rights and responsibilities.
• All Staff: Expected to conduct themselves to help the organisation provide equal opportunities, prevent bullying, harassment, victimisation and unlawful discrimination, and report any concerns or breaches.
• Training: All managers and employees receive training on their rights and responsibilities under this policy.
Promoting Inclusion & Equity
We actively promote an inclusive environment by:
• Advertising jobs widely and welcoming applications from all backgrounds.
• Ensuring fair recruitment and selection processes.
• Making reasonable adjustments for disabilities.
• Providing equal pay for equal work.
• Encouraging flexible working and family leave.
• Supporting requests for religious observance and reasonable adjustments.
• Valuing and recognising individual differences and contributions.
Monitoring & Review
• We regularly monitor the effectiveness of this policy and review it in line with changes in legislation and best practice.
• Workforce diversity is monitored regarding age, sex, ethnicity, sexual orientation, religion or belief, and disability.
• Feedback is welcomed from all staff to help us improve our approach.
• The policy is reviewed annually and updated as needed.
Zero Tolerance
Vital Synergy has zero tolerance for bullying, harassment, victimisation, or discrimination.
• All complaints are taken seriously and dealt with under our grievance and disciplinary procedures.
• Serious breaches may result in dismissal without notice.
• Sexual harassment and harassment under the Protection from Harassment Act 1997 are criminal offences.